Filling out the City-Parish Employment Application
Many applicants either have their applications rejected or their scores affected by application errors that may be avoided. The following list is an effort to help you avoid the most common mistakes. Please read it carefully before submitting your employment application. Also, reference the Online Employment Application Manual for instructions on submitting an employment application and providing application documentation (attachments).
- Education Related Information
- Employment Related
- Application Documentation
- Veteran's Preference
Attach a copy of your high school diploma unless you will be attaching a copy of your college diploma.
If your college diploma does not specify what your major field of study was, a copy of an official transcript is a better document to submit. Education points may be awarded, in many cases, only if the specific degree is indicated.
Other Education Documentation
It is best to include all levels of higher education documentation because credit may be given for a specific bachelor's degree that would not be evident on a master's diploma.
If You Did Not Complete College
Even if you did not complete college, it is still beneficial to submit an official transcript of completed courses because partial credit may be afforded.
If you are applying for a position that requires a college degree and you either did not complete college, or completed but not in the required field, you must list your major undergraduate subjects and credit hours to be considered for admitting.
Business College or Trade School
Attach certificates/diplomas indicating completion of business college or trade school.
Where you have held supervisory positions, titles of people supervised, not just the number of people, must be indicated.
Title of position held should be your official title and not a working title or multiple titles.
Start & End Dates
Check your starting and ending dates for feasibility. Look for errors such as employed from 2/6/87-1/4/82 or a date of 14/2/93. These types of errors will prevent you from receiving credit for some of your employment history.
Indicating if You are Still Employed
If you are still employed, indicate End Date as of 12/31/9999.
Proof of volunteer experience must be attached to your application. A letter on the organization’s letterhead specifying the nature of work, the average number of hours worked per week, and beginning and end dates are required.
Please do not use abbreviations, initials, or military jargon when describing your duties or listing your job title.
All applicants, including City-Parish employees, are required to provide documentation for education, licenses, certifications, and professional development courses. This documentation must be provided in Employee Self Service, i.e. added to your Applicant Profile or employment application. It is recommended to add attachments to your Applicant Profile - one time process for each document. When attaching documents to your Applicant Profile, you are not required to attach those documents to employment applications. Reference Online Employment Application Manual for instructions.
Examples of documentation include: educational documents (diplomas, degrees, transcripts) volunteer letters, DD-214, certifications, licenses, course completion certificates, City-Parish Transcripts, City-Parish Proof/Memo of Working Out of Class, and other documents relevant to the position or application process.
You must submit a copy of your DD214 and/or proof of service connected disability for veteran's preference points to be awarded.
Resumes may be attached, but are not accepted in place of the employment application.
Separate Application for Each Position
Only apply for positions if you have the minimum requirements and required selective certifications. You must submit an employment application for each position of interest. Applications expire with the job opening.
Letter from Supervisor Indicating Duties Performed
A current City employee who is working out of class must submit a letter from his or her supervisor indicating the duties being performed. Without this documentation, credit cannot be given for a higher level of responsibilities.
Official Property of the City of Baton Rouge
The application form and its contents are the official property of the City of Baton Rouge and will not be returned, reused or copied for you after being submitted. You should retain a copy of your application for future use or reference.
Thank you for your interest in City-Parish employment and good luck in your employment search.